MEETINGS 2026 Exhibition Stand Application Form

Thank you for your interest in exhibiting at MEETINGS 2026, New Zealand's leading business events showcase.

Please continue only if you are the designated stand owner for your organisation or have access to all required information to complete the application.

(Note: The stand owner is responsible for coordinating all MEETINGS-related communications with BEIA and must be present on the stand throughout the trade show.)

Please complete the following form to apply for your preferred stand type.

Important Information:

• ‘Organisation’ refers to the membership name registered with BEIA. This name will appear on all official documentation, the exhibition floor plan, the MEETINGS app, and your name badge.
• All exhibitors must be current financial members of Business Events Industry Aotearoa (BEIA).
  (For details on BEIA Membership, please visit the BEIA Website)
• All communication regarding your stand will be conducted via email. Please ensure your contact details are accurate.
• Stand space is not confirmed until full payment has been received and written confirmation is provided by the Exhibition Manager.

Please indicate whether your organisation is a current financial member of Business Events Industry Aotearoa (BEIA).

Note: If you are not currently a member, you will need to complete a BEIA membership registration before your MEETINGS 2026 application can be accepted. You can access the online membership form here. Once submitted, our team will follow up with you regarding the next steps.

Please indicate which level of BEIA Membership you wish to apply for from the options below.

If you're unsure which level best suits your organisation, please let us know and we will guide you through the process.

The Entry Level option may only be used for two consecutive years for either a New Exhibitor or an Exhibitor returning after a 5-year hiatus.

Check the Criteria to see if you are eligible to register as an Entry Level Exhibitor.

Please indicate your preferred exhibitor category:

• Independent 
• Regional (Bureau Stand)
• Luxury Collection
• Shared Stand

This selection helps us tailor your MEETINGS 2026 experience and ensure accurate placement and support throughout the event.

Please indicate below whether you intend to utilise overhead signage as part of your stand design.

Important:

• All costs related to truss, rigging and installation will be the responsibility of the Exhibitor.
• Overhead signage is subject to prior approval by the Exhibition Manager.

If you are applying as a Regional Bureau, you will receive a link to the Regional Bureau Space Confirmation Form after submitting this application.  This form is required to confirm the amount of space being held for your regional stand.

Important Dates:

• The completed form must be submitted by Tuesday 9 December 2025.
• From Wednesday 10 December 2025, any unconfirmed or unused stand space will be subject to activation space rates.
• Invoices for unutilised or unallocated space will be issued on Friday 20 March 2026.

Please ensure your space requirements are accurately confirmed to avoid additional charges.

Please select your preferred stand option below.

• All prices are listed in New Zealand dollars (NZD) and are exclusive of 15% GST.
  
• Final stand allocations are subject to approval by the MEETINGS Exhibition Manager.

We recommend reviewing all options carefully before submitting your selection.

*If your organisation is exhibiting as part of one of the regional stands listed below, please ensure you select a Walling System option:

Bay of Plenty, Central Otago, Dunedin, Hawke’s Bay, Lake Taupō, Manawatū, Marlborough, Nelson/Tasman, Northland, Southland or Taranaki.

Please select ALL categories that best represent your business. These selections will be added to your company profile and made visible to Buyers during the Prescheduled Appointment selection process and in the Online Diary.

Accurate category selection helps Buyers identify relevant connections, so we encourage you to choose thoughtfully.

Please indicate ALL regions your service covers.

Your selections will be added to your company profile and made visible to Buyers during the Prescheduled Appointment selection process and in the Online Diary.

Accurate regional information helps Buyers connect with the most relevant suppliers—so we recommend reviewing your selections carefully.

If you have your Purchase Order Number, please enter it in the field below. 
If not yet available, simply type TBC and update us once confirmed.

*If you typed TBC, please arrange for your PO# and email this to admin@beia.co.nz as soon as possible.

Thank you for submitting your application for an exhibition space at MEETINGS 2026 being held at the New Zealand International Convention Centre on 17 June - 18 June 2026.

You will receive an email acknowledgement for your application shortly.