MEETINGS 2025 Exhibition Stand Application Form


Thank you for your interest in exhibiting at MEETINGS 2025.

Please proceed if you are the stand owner for your organisation OR have the necessary information for the stand owner's application.

(Note: A stand owner is responsible for managing all MEETINGS-related communications with BEIA and will be present on the stand during the trade show.)

 

MEETINGS 2025 Exhibition Stand Application Form


Please complete the following form to submit your application for your desired stand type.

Please note:

  • On this form ‘Organisation’ refers to the membership name you have registered with BEIA and will be listed on all documentation and on the exhibition floor plan
  • Exhibitors must be current financial Members of Business Events Industry Aotearoa (BEIA)
    (For further information on BEIA Membership, please visit the BEIA Website)
  • All communication regarding your stand will be by email, please make sure your information is correct. Your Membership Name will be used in all publications, the Exhibition Floor Plan, shown on the app and appear on your Name Badge.
  • Stand space at MEETINGS 2025 is not fully confirmed until payment has been received in full and acknowledged in writing by the Exhibition Manager.

Stand Owner Details

Please note the following details will be used to create the stand owner's registration, Name Badge, and account in the MEETINGS app.

If you are filling out this form on the stand owner's behalf and would like to be included in all MEETINGS communications, please provide your email address below.

Please note this photo will be used in the MEETINGS app.

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In line with industry best practice, BEIA require you to submit the following details of an emergency contact person (contactable 24hrs per day).

If you have any dietary requirements or allergies, please enter them below. If you do not, please leave this blank.

Postal Information

Please note the information entered here will be used to create your invoice.

Public Liability Insurance

It is a requirement of exhibiting at MEETINGS 2025 that your company has Public Liability Insurance.

Your company is required to have a minimum of $5M Public Liability cover in place for the duration of the show including the build and pack down. Please click here to see our Terms & Conditions document for details.

Do you have a minimum of $5M Public Liability cover in place?

Entry Level Exhibitor

The Entry Level option may only be used for two consecutive years for either a New Exhibitor or an Exhibitor returning after a 5-year hiatus.

Check the Criteria to see if you are eligible to register as an Entry Level Exhibitor.

Current Member

Please specify if you are a current BEIA Member.

If not, you will need to join BEIA prior to your application for MEETINGS 2025 being accepted. The online membership form is available here and we will be in touch with you upon completion of this registration form.

BEIA Membership

Please select your BEIA Membership level below. Please click here if you need to check your membership level.

BEIA Membership

Please specify which level of BEIA Membership you wish to apply for below. Alternatively you can request a call from our team to discuss this further.

Exhibiting Option

Please select whether you wish to exhibit as an Independent Exhibitor, part of a Regional Bureau Stand, or as part of the Luxury Collection.

Thank you for your interest in the Luxury Collection.  As this premium space is by invitation only, please proceed and submit your application and the Exhibition Manager will be in contact to discuss your request directly.

Overhead Signage

Please specify below if you plan to utilise overhead signage.

Please Note: Any costs associated to truss / rigging and hanging will be at the Exhibitor’s expense. Any overhead signage is subject to approval by the Exhibition Manager.

Regional Stand Options

Regional Bureau Approval

Please contact your Regional Bureau or the MEETINGS Exhibitor Manager Michelle Bird upon completion of this application. Note that permission must be given from the Bureau to exhibit on the regional stand.

 

Securing Regional Bureau Space

As a Regional Bureau, you will be sent a link to a ‘Regional Bureau Space Confirmation’ form following the submission of this application to confirm the amount of space you require to be held for your regional stand. Space for regional stands is required to be confirmed via the ‘Regional Bureau Space Confirmation’ form by Tuesday 10 December 2024.

From Wednesday 11 December 2024 all stand space being held is applicable to activation space rates if subsequently not required or if unallocated. Invoices for any unutilised/activation space on your regional stand will be issued on Friday 21 March 2025.

  • Please select your preferred stand option below.
  • Prices are quoted in New Zealand dollars. Costs for stands are exclusive of 15% GST.
  • Final approval of stands will be at the discretion of the MEETINGS Management team.

 

Stand Type

*If you are exhibiting on one of the following regional stands, please select a Walling System option:

Bay of Plenty, Central Otago, Dunedin, Hawke’s Bay, Kaikoura, Lake Taupo, Northland, Manawatu, Marlborough, Nelson/Tasman, Southland, Taranaki and Timaru.

 

Product or Service Category & Location

Exhibitor Category

Please select all categories that best describe your business. These will be added to your company profile which will be available to Buyers during the Prescheduled Appointment selection process and Online Diary.

Region(s) of Service

Please select all regions your service covers, or select 'Nationwide' if your service extends across the entire country. These will be added to your company profile which will be available to Buyers during the Prescheduled Appointment selection process and Online Diary.

 

MEETINGS Social Functions

 

Welcome Function RSVP

All stands include Welcome Function Tickets (number dependent on size of stand). As the stand owner you may RSVP to the Welcome Function now, or select 'Unsure'. Allocation of inclusive Welcome Function tickets can be done at a later date in 2025 via the Exhibitor Zone.

 

Tickets to the MEETINGS Celebration and additional Welcome Function tickets will be available as an additional purchase in 2025 via the Exhibitor Zone.

The link to the Exhibitor Zone will be sent to you after the full payment of your stand has been received.

Purchase Order Number (if required)

If you have your Purchase Order Number please enter it in the box below or type TBC.

*If you typed TBC, please arrange for your PO# and email this to admin@beia.co.nz as soon as possible.

 

Thank you for your time!

Our Exhibition Manager Michelle Bird will be in touch to discuss the most suitable exhibiting option for you and assist you in completing your application form.

 

Summary


Please note that this is how your details will appear in all publications, in the app and on your Name Badge. Please check all details are correct. 

Exhibitor Criteria and Terms & Conditions

Please click to view the Exhibitor Criteria and the Exhibitor Terms & Conditions for MEETINGS 2025.

 


Thank you for submitting your application for an exhibition space at MEETINGS 2025 being held at the Auckland Showgrounds on 11 June - 12 June 2025.

You will receive an email acknowledgement for your application shortly.


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