Exhibitor Application Form

 

Thank you for your interest in exhibiting at MEETINGS 2024. Please complete the following form to submit your application for your desired stand type.

 

Please note:

  • On this form ‘Organisation’ refers to the membership name you have registered with BEIA and will be listed on all documentation and on the exhibition floor plan
  • Exhibitors must be current financial Members of Business Events Industry Aotearoa (BEIA)
    (For further information on BEIA Membership, please visit the BEIA Website.)
  • All communication regarding your stand will be by email
  • Your Company Name will be used for listings in all publications, the Exhibition Floor Plan, shown on the APP and appear on your name badges

  • Stand space at MEETINGS 2024 is not fully confirmed until payment has been received in full and acknowledged in writing by the Exhibition Manager.

Contact Details

Please note that the following details will be used to create your Name Badge, and your account in the MEETINGS App.

Billing Address

Please note the information entered here will be used to create your invoice.

Will you be the key contact for your stand onsite at MEETINGS 2024?

Please note: the key contact details will be given to the Hosted Buyers alongside the company profile.

If you will not be the key contact for your stand at MEETINGS 2024, please provide us with the name and email address of the right person.

Please note the photo will be used in the MEETINGS App.

Photo

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Emergency Contact Details

In line with industry best practice, BEIA require you to submit the following details of an emergency contact person (contactable 24hrs per day).

If you have any dietary requirements or allergies, please enter them below. If you do not, please leave this blank.

Please check the box below to confirm your registration as the key contact onsite at MEETINGS 2024.
MEETINGS Welcome Function RSVP

Please specify below if you plan to attend the MEETINGS Welcome Function.

Date: Tuesday 18 June, 2024      Time: 4.00pm - 7.00pm

Additional Exhibitor Registrations and Social Function Tickets

Additional Exhibitor Registrations and the purchase of Celebration and additional Welcome Function tickets will be available later in 2024 and via the Exhibitor Zone.

The link to the Exhibitor Zone will be sent to you after the full payment of your stand has been received.

Public Liability Insurance

It is a requirement of exhibiting at MEETINGS 2024 that your company has Public Liability Insurance. Your company is required to have a minimum of $5M Public Liability cover in place for the duration of the show including the build and pack down. Please click here to see our Terms & Conditions document for details.

Do you have a minimum of $5M Public Liability cover in place?



Help with our sustainability initiatives

As part of our Toitū net carbonzero certification for MEETINGS 2024 we are required to calculate the emissions associated with MEETINGS. At this stage, please assist us with providing the following information regarding your proposed travel to MEETINGS 2024.

City of Departure
Mode of Transport
Number of Accommodation Nights in Rotorua

How many accommodation nights will you be spending in Rotorua for MEETINGS 2024?

Are you planning to offset your emissions?


First Time Exhibitor

Will this be your company's first time exhibiting at MEETINGS?

Current Member

Please specify if you are a current BEIA Member?

If not, you will need to join BEIA prior to your application for MEETINGS 2024 being accepted. The online membership form is available here and we will be in touch with you upon completion of this registration form.

BEIA Membership

Please select your BEIA Membership type below. Please click here if you need to check your membership level.

BEIA Membership

Please specify which tier of BEIA membership you wish to apply for below. Alternatively you can request a call from our team to discuss this further.



Exhibiting Option

Please select whether you wish to exhibit as an Independent Exhibitor, part of a Regional Bureau Stand, or as part of the Luxury Collection.

Thank you for your interest in the Luxury Collection.  As this premium space is by invitation only, please proceed and submit your application and the Exhibition Manager will be in contact to discuss your request directly.

Overhead Signage

Please specify below if you plan to utilise overhead signage.

Please Note: Any costs associated to truss / rigging and hanging will be at the Exhibitor’s expense. Any overhead signage is subject to approval by the Exhibition Manager.

Regional Stand Options
Have you advised your regional bureau that you would like to exhibit within their region?

Please contact your regional bureau or the MEETINGS Exhibitor Manager Michelle Bird upon completion of this application.

 



Securing Regional Bureau Space

As a regional bureau, you will be sent a link to a ‘Regional Bureau Space Confirmation’ form following the submission of this application to confirm the amount of space you require to be held for your regional stand. Space for regional stands is required to be confirmed via the ‘Regional Bureau Space Confirmation’ form by Friday 1 December 2023. From Saturday 2 December 2023 all stand space being held is applicable to activation space rates if subsequently not required or if unallocated. Invoices for any unutilised/activation space on your regional stand will be issued on Thursday 21 March 2024.



Stand Options
  • Please select your preferred stand option below.
  • Prices are quoted in New Zealand dollars. Costs for stands are exclusive of 15% GST.
  • Final approval of stands will be at the discretion of the MEETINGS Management team.
Stand Type

If you are exhibiting on one of the following regional stands, please select a Walling System option instead of Space Only:

Bay of Plenty, Central Otago, Dunedin, Hawke’s Bay, Kaikoura, Lake Taupo, Northland, Manawatu, Marlborough, Nelson/Tasman, Southland, Taranaki and Timaru.

Space Only Stand Options (no walls)
Walling Stand Options
Independent New Exhibitor Stand
Regional New Exhibitor Space


Product or Service Category

Please select the categories that best describe your business. These will be added to your company profile which will be available to Hosted Buyers during the prescheduled appointment selection process and online diary.

Exhibitor Category (Please choose as many as are relevant)


Purchase Order Number

Do you have a purchase order number? If yes, please type the number in the box below or type TBC.



Summary
Exhibitor Criteria and Terms & Conditions

Please click to view the Exhibitor Criteria and the Exhibitor Terms & Conditions for MEETINGS 2024.

 




Thank you for submitting your application for an exhibition space at MEETINGS 2024 being held at Energy Events Centre Rotorua on 19 June - 20 June 2024.

You will receive an email acknowledgement for your application shortly.




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